How to save on printer ink and toner for your small business
Before starting to print you should go into printer preferences and adjust your settings to default on the most economical settings. Print settings should be set on low quality and low resolution. If you are using a color printer you should set the printer color to default to black and white.
Preventing inks from drying out is another way to conserve printer cost since inks dry out very easily. The best way to prevent this is to always shut down your printer manually. Do not use a power strip, as every time you cut power to the printer, the printer has to be restarted and go through a cleaning cycle. When a printer goes through the cleaning cycle it goes through heaps of ink. When a printer is shut down manually with an on/off button the printer automatically parks the cartridges in a position where the cartridges are prevented from drying out too quickly.
Changing your font size and style of font can also save ink, as some fonts are much smaller than others. Choosing a bold font also uses more ink.
Printers will often tell you that your ink is low and needs to be changed. In most cases you still have approximately ten to thirty percent of ink in your toner cartridges left. Do not change the cartridge as long as your pages are printing to satisfaction. Laser printers that use toner instead of ink cartridges can often be shaken to loosen up the ink for further printing. When your ink does run out you can either replace the cartridge and recycle the old cartridge for a few dollars in return, or you can refill your current cartridge.